July 10, 2017

Certified Payroll Due Dates

Light bulb filled with time clocks and other time clocks floating around.When are Certified Payroll Reports Due?  If you are a contractor and have a contract that has either Davis Bacon or Prevailing Wage requirements, knowing the answer to this question can avoid potential reporting penalties and sanctions.

It is important to remember, when calculating the due date of either Prevailing Wage or Davis Bacon, that the due date is calculated on the pay date for a pay period and not the pay period itself.

In Nevada, Prevailing Wage certified payroll reports are due on the 15th of the following month.  For example, the wages paid June 1-30, are due on the 15th of July.

Davis Bacon Reporting is due weekly and must be received within seven (7) days after the regular pay date for that pay period.  The complete reporting requirements are available at Certified Payroll Reports

What about dual-funded projects?  If a project has both Davis Bacon and Prevailing Wage requirements, the reporting requirements for Davis Bacon should be followed.

June 30, 2017

Nevada Commerce Tax Report – New Information!

Tax Time written on a notepad, on a desktop.

The State of Nevada Commerce Tax Report is due on August 15, 2017.   This will be the second year that Nevada companies are required to file.  The reports and tax payment are due 45 days after the close of the State’s fiscal year on June 30 and are based, in most cases, on gross revenue for July 1 through June 30.  This tax is sometimes referred to as the gross margins tax.

A business whose gross revenue is less than $4,000,000 may file using the simplified reporting method.  The instructions for completing this report were updated on 6/16/2017 and are available on the following link Nevada Commerce Tax Instructions.

May 11, 2017

Three Reasons Why Bookkeeping is Crucial for Your Business

Depositphotos_104310706-relaxMaintaining your books isn’t something you should do solely at tax-time.  When organized and done correctly, it allow you less stress and anxiety and improves your ability to make business decisions and to focus on your business, not on your books!

Three reasons that you should maintain good books:

1.  Less Stress and Anxiety

Think of it as getting in your car and driving with no direction.  When your books are organized, you know where you are and can make clear decisions.  How can you know where to go, if you don’t know where you are?

2.  Audit Protection

Many different entities audit, from the IRS to Workman’s Comp Insurance audits.  Having your books up-to-date and organized makes the audit process easier.

3.  Corporate Veil

Maintaining a set of books for each company, including a separate bank account, substantiates the corporate veil.  Corporations and LLCs are formed to protect assets, but are not effective if the corporate veil cannot be maintained.

September 26, 2016

Desktop or Cloud Accounting?

Too Many Questions. Pile of colorful paper notes with question marks. Closeup.
Four things to consider when deciding on desktop software or cloud software for your accounting needs:

  1. Program Ownership — When you purchase a desktop program and it belongs to you to infinity.   However, most accounting programs will sunset such features as payroll, requiring you to purchase new versions every few years.  In cloud accounting, you subscribe by the month to use the program.  If you stop your subscription, the program, and your data are not accessible.
  2. Accessibility — Who and where your employees need to access accounting is a major consideration.  Desktop versions allow access only if you have access to the computer where it is installed.  Remote access is possible but still limits the accessibility.  Cloud-based programs allow access wherever the Internet is available and over a variety of platforms such as computer, tablet or phone.
  3. Reporting Features — While gains have been made in the cloud-based arena to provide better reporting and third-party applications, it is this writer’s opinion that the desktop version provides the best reporting features.  When deciding which to use, be sure to test the cloud-based reports, not only for content, but for how they will appear when printed.
  4. Data Location & Ownership — Cloud-based accounting programs store your data on secured servers and backup everything for you.  Your company has tight access to users but location and ownership of your data is a gray area.   Desktop versions?  You know where the data is located and it belongs to you.
March 14, 2016

Five Steps to Organizing Your Records When You Are Behind

Where should I start? A question on a napkin with a cup of coffee.Oh No! My Bookkeeping is not done and Taxes are due!

As a business person, you need to keep your customers happy and your business going first.  The record keeping always follows.  So, what happens when you suddenly realize that the paperwork is unorganized and tax filing is due?  Her are five steps to get you back on track.

  1. Contact your tax preparer and have them complete an extension for your taxes. If your business fiscal year ends on December 31, the corporate taxes are due March 15 and the individual taxes (for Schedule C proprietorships) are due on April 15.
  2. Contact your bookkeeping service and schedule an appointment. If you have always done everything yourself, but don’t have the time now, hire a bookkeeping service to help you.
  3. Find the following items and bring them to the meeting:
    • Bank statements
    • Credit card statements
    • Check Register (if you write checks by hand)
    • Copies of any new purchases for the year
    • Cash receipts for the year (if any)
  4. Make a backup of your accounting database (if you use one)
  5. Meet with your bookkeeper, have them give you a quote based on the amount of work to be completed and the turnaround time that you need.

Take a deep breath and relax; this task is now under control.